In ABA therapy, quality care is paramount—but so is financial sustainability.
As your practice grows, administrative tasks become your biggest expense, draining resources that could enhance client care. Our solution? Reduce your non-billable administrative costs by 45%, freeing up vital funds to invest back into your mission.
What We Offer
Streamline your operations without sacrificing quality. Keep your doors open wider to those in need. Choose to thrive with efficiency and make a greater impact in the lives you touch.
Administrative assistant taskings
Helps manage daily office operations, including scheduling appointments, coordinating meetings, and maintaining client records all while maintaining HIPAA compliance.
Assisting with company marketing
Develops and implements marketing strategies to promote the company's services. Managing social media accounts, creating content, and design promotional materials to increase brand awareness and engage potential clients.
Scheduling clients and providers
Coordinating appointments to ensure therapists and clients are matched based on availability and specific needs. Manages calendars, confirms appointments, and handles any necessary rescheduling or cancellations.
Directing calls
Efficiently routing incoming phone calls to the appropriate staff members, such as therapists, administrative personnel, or billing specialists. Provides basic information about services, and takes messages when necessary. They also handle urgent calls, ensuring that critical issues are promptly addressed and directed to the right person.
Billing insurance claims
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Preparing data on company side
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Sending out to clearinghouses/insurance companies
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Following up on denied claims
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Posting claims that pay
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Sending invoices to patient
Utilizing platforms as Slack, Monday, Google Workforce and similar company specific workflows
Optimizes these tools to coordinate tasks, track progress, and share important documents, ensuring that everyone stays informed and on schedule. They also customize workflows to fit the company's specific needs, enhancing overall efficiency and productivity.
Payroll
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Common platforms: Quickbook, ADP, Gusto
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Tracking time off
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Running payroll based on working hour
Assisting with company marketing
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Social media platforms (Instagram, Facebook, etc.)
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Job hiring sites (Indeed, linkedIn, etc.)
M.W. Summit Health Services
""Since hiring AdminClinic, our ABA company has seen remarkable improvements in efficiency and organization. Scheduling appointments has become seamless, and the communication between our therapists and clients has never been better. The administrative support has allowed our team to focus more on delivering high-quality care, resulting in better outcomes for our clients."
A.S. Stepping Stones ABA
"Bringing on Admin Clinic team has been a game-changer for our ABA practice. Their proficiency with platforms like Slack and Google Workspace has streamlined our workflow, making collaboration and task management effortless."
H.S. Redpoint Consulting
Our team with AdminClinic has significantly improved our marketing efforts, helping us reach more potential clients. They manage our social media accounts and create engaging content that highlights our services. Their support in organizing community events has boosted our visibility and reputation, leading to a steady increase in client inquiries and enrollments.”